Planned Maintenance: The Key to Keeping Your Facility Running 

Brady Equipment Rental Services

Imagine that it’s February and time for your HVAC system’s pre-cooling-season maintenance check. The cooling system in one sector of your facility must be offline for several days. The processes conducted in that area generate a lot of heat, so although it’s only springtime, the sector must have adequate cooling throughout the maintenance period. To not do so would put employee safety and equipment integrity at risk. 

Your alternatives are to either (1) shut down work in that sector during maintenance, or (2) bring in other cooling equipment to enable work to safely continue. Obviously, the first option would negatively impact your company, employees, and customers. You know this, so last fall you planned by arranging for rental HVAC equipment to be installed before the maintenance work got underway. 

The result is uninterrupted operations in a safely cooled environment. This is the beauty of having a planned maintenance schedule so you can arrange all the support needed ahead of time. 

Maintenance Master Schedule 

A maintenance plan details how you will maintain operations during maintenance activities that will temporarily take the HVAC, chilled water, or power systems offline. The plan should be documented and consulted on a scheduled basis to make it truly functional. 

Developing an annual schedule provides many advantages. It requires consideration of all aspects of the facility, which allows you to determine all the maintenance tasks needed over the course of the year and when they need to occur. This makes for a comprehensive and effective schedule.  

An annual maintenance schedule also enables you to provide advance notice to building users who will be affected by the maintenance. Making the annual schedule available to department or area managers helps them prepare for maintenance in their area of purview. Finally, it provides vital information for work scheduling and annual budgeting needs. 

Dedicated Project Managers 

It’s important to have a designated person in charge of all maintenance planning, scheduling, and tracking. This is often the facility manager or maintenance manager. It is also important to have a dedicated project manager at each contracted support company, such as rental equipment providers. Review your annual maintenance schedule with the support providers and get their input on what equipment will best fit each of your needs. Make reservations for that equipment so you have peace of mind knowing it will be ready when each maintenance period occurs. 

    Equipment Providers

    An important part of selecting a temporary equipment provider is knowing how they manage their inventory. What is their capacity? What is their inspection and maintenance schedule for their own equipment? Are their maintenance staff highly experienced? What is their procedure for monitoring equipment during long rental periods? These and other questions will help you identify an experienced provider that is prepared to meet your specific needs. 

    Proactive Efficiency

    Having and consistently using an annual maintenance plan is an essential part of maintaining operations efficiency and avoiding unnecessary downtime. Companies who implement a proactive maintenance plan find that it makes sense for their business. It’s a fixed expense that can be built into the annual budget and helps prevent unnecessary downtime which impacts a company’s bottom line. 

    Want to learn more about how Brady can help you get through an emergency at your facility?

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