Contingency Planning with Ease:

10 Steps to Attaining Peace-of-Mind with Brady Rental Experts

A well-crafted contingency plan for your HVAC processes is essential, regardless of whether an outage is caused by a natural disaster, facility distress, or equipment failure.

In today’s unpredictable business landscape, it is crucial to have a well-designed contingency plan for your HVAC processes. In fact, some insurance carriers even require a formal plan as a condition for business continuity coverage. By thoroughly assessing and preparing for emergencies, you can effectively mitigate risks and ensure that you have the necessary backup systems and strategies in place to respond at a moment’s notice.

At Brady, we understand the importance of collaboration in creating a comprehensive solution that safeguards your processes, people, and profits. With our expertise, we can assist you in establishing a tailored contingency plan that not only protects your business but also brings you peace of mind. Together, let’s take these steps to fortify your operations and ensure seamless continuity.

Attaining Peace-of-Mind with Brady Rental Experts in 10 Easy Steps

Step 1 – Analyzing Financial Risks

Begin the contingency process by assessing the functional areas of your facility, the reliance on HVAC and power equipment, and the potential impacts of any loss. Understanding the significance of these elements and quantifying their financial consequences helps determine areas that need consideration.

Step 2 – Evaluating Facility Risks

Identify the possible causes of interruptions, even those that may not be obvious, and rank them based on severity, cost impact, probability of occurrence, and system downtime.

Step 3 – Identifying Equipment

Work with your dedicated Brady Rental Services Account Manager to document all HVAC and power system equipment, including their operating conditions. This step often reveals system weaknesses that should be addressed prior to implementing the emergency plan.

Step 4 – Prioritizing

Evaluate your critical facility loads and prioritize essential operations based on their financial implications. Discuss load shedding or load prioritization measures to reduce the required capacity. For example, certain areas may operate with higher temperatures temporarily while others are shut down.

Step 5 – Connecting Systems

Carefully plan and establish connections to save time and costs during an emergency. Choose easily accessible locations that require minimal temporary installation material. Identify any necessary support services, such as forklifts or mechanical contractors.

Step 6 – Ensuring Power Availability

Document available voltage(s) and amperage as it may be necessary to provide additional power through a transformer or generator. Even if the existing power supply is unaffected, temporary units may require more power than the existing setup.

Step 7 – Establishing Electrical Connections

Determine the location of temporary electrical connections, whether using existing electrical service or installing new electrical service.

Step 8 – Selecting Temporary Equipment Locations

Consider important factors such as safety, security, and ease of placement when determining the location of temporary equipment. Additionally, account for equipment clearances, structural loads, ground firmness, noise, generator emissions, and other relevant factors to minimize disruptions to normal operations.

Step 9 – Creating the Plan

Your Brady Rental Services Account Manager will provide a written plan proposal that includes recommendations for temporary equipment solutions, total required investment, and detailed roles and responsibilities for internal and external resources. The core of the plan can often be developed shortly after an on-site visit.

Step 10 – Implementation and Review

To expedite the ordering and delivery of a temporary HVAC/power system during an emergency, ensure that all necessary documents, such as purchase orders and rental agreements, are completed. Also, make any recommended building modifications. After operational training, conduct annual reviews of the plan with key personnel or whenever relevant facility changes occur.